Reunion in a Pandemic

No space for our Space family reunion

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Labor Day weekend is traditionally the holiday the Stewart family gathers for their annual family reunion. We’ve been gathering without interruption for 37 years but what do you do during a pandemic?  Well, in our case, we cancelled our family reunion.  I’m not even going to get into the whys and why nots we hashed  over to make our decision, but one huge reason we cancelled is that the campground we usually hold our reunion at put a limit of 50 campers at the site.  The Stewart family is over a 100 people strong now so instead of trying to find a new location and dealing with masks and social distancing… we cancelled.

But our Space Reunion was planned and ready to go.  So hey, we’re ready for next year and who knows how many great ideas we may come up with and extra 12 months to plan.

Where, Oh, Where?

Choosing a family reunion location

One of  the most difficult things about finding a family reunion is finding a location.  If your family holds reunions at a hotel or on a cruise ship the process is pretty easy- just do an  online search, but if you’re looking for someplace different, and perhaps cheaper, the task gets a little more daunting. The BIG challenge is finding a place large enough when you have a BIG family.

On one side of our family, we need to accommodate about 35 family members.  We love holding our reunions in Bear Lake, Utah.  It’s pretty easy to find a cabin that will accommodate 35, but as our family grows it will get more difficult.

Reunion locations for large family groups

My daughter has married into a family that plans for reunions of about 200  people. Many of them come from all across the country, many flying to the reunion.  There are locations that cater to these large groups but the cost gets pretty high.  This family has a lot of experience planning for these large reunions and they have a couple of great ideas for keeping costs as low as possible.  Their reunion is held every other year and they schedule their reunion during the middle of the week when rates are cheapest.  My daughter has been surprised at all the people that show up for these reunions considering that most have to take off work to be there.

This is Blacks Fork River Lodge in  Wyoming.  It’s a beautiful location that can accommodate large family groups.

 

Blacks Fork River Lodge

 

Blacks Fork River Lodge is ideal for Family Reunions, Corporate Retreats, or any large group use, situated on 51-plus acres including a ½ mile of the beautiful Blacks Fork River. The lodge is located in Bridger Valley, Wyoming, less than 2 hours drive from Salt Lake City, Utah. The main lodge is a three-story 5,400-plus square foot lodge with 9 bedrooms, 8 baths, large kitchen, living, and dining rooms, oversized back deck, all with beautiful river views. The Lodge rental sleeps 50 with cabin and ranch house included. There is also a 3 bedroom ranch house and a 2 bedroom cabin.

https://blacksforkriverlodge.com/

The May Family Ranch in Idaho is an ideal location for your family reunion, retreat, camping, hunting or fishing trip. They can easily accommodate from 1 to 200 persons. We are in one of the premier recreational and hunting/fishing areas in Idaho. The mountains surrounding us have numerous hiking, biking, &ATV trails.

The Ranch is open year-round and they offer a variety of accommodations. The Lodge sleeps 28 and the Miners’ Cabin sleeps 14. Both are both self-contained units. They have 8-person family cabins, private loft rooms, a bunkhouse that sleeps 26, private rooms with baths, as well as many tent spaces and RV hookups. http://www.mayfamilyranch.com/

Roughing it is fun!

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The Stewart side of our family has grown to over 100 members.  We ALWAYS spend our reunions at a campground. This year we will be camping in Mantua, Utah.  For our large family we reserve two group area and may soon need to increase that to three. For our reunions we need a location for both RVs and tents.

Our Favorite Family Reunion Location- Elwood Utah

We have the greatest little reunion site It’s called Hansen Park in Elwood Utah.  It has a huge covered bowery with a kitchen, a fire pit, restrooms and even a baseball diamond and small basketball court.

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Someone must have told the good people of Elwood what a treasure they have because they have now made it as difficult as possible to reserve the park and our family has just given up trying to get it- but if you can find a friend that lives in Elwood they may just be able to help you out.

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RV Camping

If your family loves RV’ing, there’s a new online resource for finding your perfect campground.  As an avid RV’er, Mark McKinney, used to get quite frustrated with how slow and laggy many of the existing RV & campsite websites were, so he decided to create the website that he wished existed. His website is https://www.findrvparks.com.  The site is great for finding a family reunion campground.  I searched for the Mantua, Utah campground we’ll be staying in this summer and sure enough, there it was. 

If you have an RV, this site is perfect for you.  You can use the filters on the site to search for electric, water, waste and whether or not pets are allowed. You can also search for RV campgrounds that have Wi-Fi and laundry. 

Mark even wants you to contribute to his collection of reviews and photos for your favorite RV Parks by submitting photos and experiences of your favorite campgrounds.

Space Camping

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I’m glad we’ve locked down the reunion site for our Space themed reunion this year- now I just have to turn it into the “moon”  or perhaps “NASA”.  That’s one of many decisions I haven’t made yet.

What is a Reunion Theme Package?

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At Familyreunionhelper.com we sell reunion  theme  packages.  What’s a theme package you ask?  Most of our digital downloads include 45 or more pages of invitations, name tags, water bottle labels, games,activities, templates and printables that compliment the theme you have chosen.

The following is an  example of a name tag from our Heritage Reunion.

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This cute invitation is from our Circus reunion.  Just print it off and then fill  in the blanks with  your personalized reunion information.

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Our Caveman reunion invitation is sure to get the kids excited about attending all the prehistoric fun.

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Water bottle labels are a wonderful  way to address your reunion theme and if everyone writes their name on the label, bottles don’t get mixed up or lost as easily.

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Our theme packages also include pages and pages or games and activities that go along with the theme you’ve chosen.  You can spend hours searching the web for your ideas but these have been tried and tested and we know they work.  Here’s a page from our Superhero reunion.

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Our reunion  theme packages include tons of extras like these certificates from  our Medieval Reunion and printable signs from our “No Place Like Home”, Oz inspired reunion.

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Each of our reunion theme packages includes printable games and puzzles that go along with your theme. Like this  Valentine’s game that is part of our “Home for the Holidays” reunion.

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Our reunion  themes also include food ideas that compliment your theme.  Check out this recipe for “Parrot” (tastes a lot like chicken”)- it serves 100.

Barbeque Captain’s “Parrot”

Serves 100.

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2 1/2 cups chicken stock
2 ounces dehydrated onions
7 pounds 3 ounces catsup
2 teaspoons garlic powder
1 pound 8 ounces brown sugar, packed
48 pounds chicken, cut-up

For barbecue sauce: Simmer chicken stock and onions over medium heat for 5 minutes. Add catsup, garlic powder, and brown sugar. Simmer 15-20 minutes, stirring frequently. Set aside.

Rinse chicken in cold water. Drain well. Arrange 25 pieces of chicken on each sheet pan (18 x 26 x 1 inch). Brush 3/4 to 1 quart of barbecue sauce over chicken in each pan. Bake uncovered until tender, checking frequently. Cook in conventional oven at 425 degrees F for 45 minutes.

Many of our themes have printable food tents like our Western  Reunion food tent featured here.

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We’ve tried to think  of everything we could to make your reunion planning  easier and  less stressful.  Check out Family Reunion  Helper.com today and choose the reunion  theme package that best suites your family.  You can be sure that each package is jammed packed of ideas, game, activities and printables to get your creative juices flowing. Click on our logo below and follow the link.

FamilyReunionHelper

Whether the Weather

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Predicting the weather for your next family reunion- yes, there is a tool to help!

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A couple of months ago I was directed to a website that promised to provide free long range weather forecasts to help with planning outdoor activities.  I was excited to think there was a website like this, because, if you’ve ever been in charge of an outdoor family reunion or gathering of some sort, you know the most difficult thing  to predict is the WEATHER! 

Since my first visit to their website I have used their information at weathertab.com when  planning several family functions and each  time their predictions turned out to be accurate.  About a year  ago, I  used the weathertab website to get an  idea but how weather would be for our family reunion/vacation (12 months in the future) would be in sunny southern  California.  They predicted that the weather on the dates we would  be in California, it would rain for 3 days and they were right- it rained 3 of the days we were at Disneyland. (Which isn’t  necessarily a bad thing- no crowds and no waiting in line.)

The http://www.weathertab.com/ website doesn’t guarantee that their information is 100 percent accurate but their research and science does give you a bit of an advantage when trying to choose a date for your family reunion and they do say that their forecasts “start where others stop”.

The weathertab.com site can show you the predicted weather for 1 day to 18 months in advance, it is always free and requires no subscription or registration.

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I put the weathertab.com site to the test when planning my husband’s 60th birthday party.  I choose to have his celebration a day earlier because there was only a 13% chance of rain on that day instead of his actual birthday when there was a 39% chance of rain.

I felt lucky when we had a wonderfully sunny,  no rain, party on his special day.  I’m excited to use the site when planning next years family reunion. Check out http://www.weathertab.com/ when planning your reunion too and see if WeatherTAB’s  long range weather forecast can help you find a reunion day with a lower chance of rain too.

The cute graphics in  this blog have been  purchased from Kimberly Stewart, Scrapbook-elements.com

5 Top Tips for Planning a Successful Family Reunion Cruise

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Written by Sally Fain

Planning A Family Reunion Cruise

Choosing to hold your family reunion on board ship has a great many things going for it. For a start, although you may not think so, a cruise can often be cheaper for a large group event over several days than a land-based event. They also require a lot less logistical planning, and provoke fewer arguments over what to do/where to go on each day of the reunion. Not to mention the fact that a cruise is exciting, and a lot of fun! However, it can take a bit of planning during the early stages. Here are a few tips to help you plan a family reunion cruise:

Start Planning Early

This goes for all family reunions, but it’s worth restating at the outset nonetheless! Remember, there is no way that you’re going to please 100% of your family members 100% of the time, but with a little compromise and negotiation, you can come up with something that will please the majority. However, in order to achieve this nice result and have a great event, you need to start talking to people and planning the kind of things you’d like fairly early on. On a financial level, getting your plans together and booking early can mean considerable discounts from cruise lines, so it’s worth getting started about a year or so before you actually set sail! Of course, there are some things you can’t really work out until you’ve booked or are close to booking – quite how you’re going to get everyone to the port, for example – but putting in the majority of the ground work early will pay off in the long term!

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Choose Your Reunion Cruise Well

The majority of cruise companies offer pretty good deals for large groups, some even with things like cover-all insurance etc included as part of the deal. Others will expect you to provide certain things on your own initiative. Both of these formats have advantages and disadvantages – the all-inclusive nature of many cruises means that you have far less of a headache organizing things like meals and entertainment, while the more self-driven option allows you more freedom of choice when covering yourself and your events, and choosing things to do/eat. In general, the nature of a cruise means that reunion event planning is an awful lot easier, logistically speaking, as you’re all on the one boat, and mealtimes, entertainment etc can be co-ordinated by the cruise company themselves. However, different cruises offer different kinds of things, and will provide different incentives for large groups. If families will be part of your plans, choose a cruise that caters to children with activities and entertainment to their liking. It’s well worth doing your research properly in order to get the best deal for you. You’re not going to please everyone, but you can make your cruise get as close as possible to the majority desire with a little research.

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Get A Reunion Cruise Team Together

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You can’t do this alone! Pick a couple of family members whose skills compliment your own (and each other’s) to help you out. It’s essential that at least one of you is good at communicating with the group at large. You’re likely to have a lot of generational differences and a range of interests in your family group, so it’s important to have someone on the organizational side of things who can take on board the varying needs and desires of your group. If you’ve got someone who’s got at website management then that’s fantastic – setting up a website (or even just a social media page) can be a fantastic way of getting your ideas together, keeping everyone up to date, and making people feel involved.

Negotiate

As a reunion cruise involves a lot less logistical planning than most other kinds of reunion, the major work you’ll have to do is that of negotiating. Negotiating with your family, negotiating with cruise providers…it may sound arduous, but it’s worth doing! You can get quite a lot of good deals and incentives if you’re prepared to communicate with the cruise lines. They’ll be happier than you might think to modify their structures and routines for the benefit of your family reunion – it’s just a case of asking them! Negotiating with the cruise companies will also be good practice for negotiating with your family – who are all bound to have different opinions on the kind of thing they want, and the best way in which to conduct the event. Good luck!

Five Things I Will Never Do Again at a Family Reunion

5 things i  will never do at a family reunion

1.  I will never make a fish print t shirt. 

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Fish  print t shirts- it seemed like a great idea- and it fit our theme perfectly but in the end it was an epic fail.   To make the shirts you generously paint one side of the  fish with fabric paint. Then you place the T-shirt front side down on the painted fish and pat in place.

When you lift the t shirt  off the fish you have the imprint of the fish, scales and all, on the shirt. 

I’ve seen cute shirts done this way but the only fish we could  find were HUGE catfish- in most cases bigger than the shirt.  Everyone worked hard to make the shirts successful but when only half of the fish fits on your shirt it’s kind of disappointing. This activity goes down as the worst one I’ve ever planned.

Never again will  I plan an activity or craft without trying it out on my immediate family before using it at a family reunion.

2. I will never let a scientist be in charge  of making gravy

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At a huge family dinner I was in charge of I gave the  responsibility for making the gravy to a scientist who had all the correct formulas for making gravy but couldn’t seem to get it to thicken up.  It looked like brown water.  I had 300 people sitting at tables waiting to be served and no gravy for their potatoes.  Panic mode! 

I finally enlisted the help of a school lunch cook who swooped in  and easily thickened the gravy.  It was kind of a touchy situation- I didn’t want to offend the  scientist but I really needed to get that gravy thickened so I had to turn to the REAL expert.

This “never” item  isn’t about gravy it’s more about assigning people responsibilities that they can be successful  at completing.  I learned to make sure I matched the right people with the right assignment!

3. I  will never hold a reunion without having a plan for bad weather.

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Look at this picture- these are not happy times. A rainy family reunion  is not a happy family reunion. 

We’ve been  holding the Stewart family reunion for 30 years and have only had bad weather two times.  So what am  I complaining about- that’s a pretty good record.  It’s great, unless it’s one of the times it rained for three days. 

Rain and other bad weather can really put a damper on your  family reunion.  Our family were really great sports when it came to this family reunion in 2012 but a break from the rain would’ve been nice.  Now when  I  schedule our reunion I also reserve a nearby church’s cultural hall where we can do activities, eat a meal and get out of the weather for awhile if needed.  We also come prepared with large tarps and portable heaters- just in case. 

Of course, if you hold your reunion at a hotel this won’t be as much of an issue- unless, you plan on attending a theme park or other outdoor activities.  Talk to hotel officials in advance about the use of large conference halls for a bad weather day.

4. I  will never reserve a reunion site without shade.

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Several years ago, we had a difficult time finding a location for our family reunion.  Someone beat us to the punch and we  lost out on our normal reunion site.  (That hasn’t happened since.) In desperation we reserved a campsite at a hot springs thinking that swimming would be great fun  for everyone- it was.  However; there was no shade whatsoever and it was HOT!  We put up some tarps to give us some relief but the sun beat down on us relentlessly.  Everyone was exhausted from swimming in the hot springs pools and then baking in the hot sun. 

Since that reunion I have made it a policy to check out our family reunion sites personally.  A couple of things I look for in a suitable site are:  proximity  to the bathrooms
        suitable sites for tents  and trailers
        Enough parking (most campsites restrict the number of cars) 
        cooking facilities & eating arrangements
        open space for games and activities
        and SHADE!

5.  I will never contribute to a boring reunion.

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This is a picture of the really awesome obstacle course we put together for a family reunion.  Where’s Waldo?  You won’t  find Waldo or any other human in this picture because nobody wanted to do anything- BORING!

I was asked to plan activities for a large family.  My family worked hard at hauling bales of hay, ladders and other props for a dynamite obstacle  course.  We  also organized Frisbee golf and volleyball tournaments- BUT… nobody wanted to participate.  Their reunion consisted of eating, visiting (which  is important) and holding  an auction.  The most frustrating part of the reunion for me was when we finally got enough people together to play volleyball and the reunion  organizers shut us down so they could start the auction.  UGH!

When  I attend a family reunion I want to get to  know family members better- I want to  play with  them, laugh with  them and get a little crazy with them, but if that’s not what’s  important at your reunion  don’t ask  someone  to plan activities. 

I learned from this experience that I had better know who my “audience” is and plan activities (or no activities) depending on their  family makeup and interests.

Getting It Right– Choosing A Family Reunion Location

This is a freelance article authored by Sally Fain

family reunion location blog

Getting It Right – Picking A Family Reunion Location

A family reunion can be great fun, but it can also be fraught with difficulties. Every family is different, and therefore likely to react differently to different situations. While some family reunions may work best if the family remains closely grouped and in proximity to one another at all times, other families may understandably feel that being around one another 24/7 is a high-speed route to irrevocable family breakdown! Choosing the right location for your reunion is therefore crucial to ensure that everything goes according to plan. Luckily, there’s an ideal place out there for everyone!

Reunion Locations- Consider The Kids

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One major factor to take into consideration is how many children will be attending your reunion. If it’s not very many, or those that are attending are older teens, then finding somewhere with child-friendly activities is not so much of an issue. However, if a lot of attendees have young kids, then it is crucial to make sure that you book a place which will give the kids plenty to do.

While chatting, reminiscing, and catching up over a few beverages can keep adults occupied for hours, the same is not necessarily true of children. While many kids will, to a certain extent, play together and keep each other entertained, relying solely on the capacity of your children and the children of your relatives to play nicely together can be a recipe for disaster.

You don’t want to spend the whole of your reunion breaking up fights over toys etc, and dealing with bored, grizzly kids. You also would like your offspring to enjoy the reunion as much as you will. As such, it’s probably a good idea to plan ahead and book a place which gives the kids plenty of scope to run around, enjoy themselves, and be nicely tired out by the time the grown-ups retire to the bar for that all-important gossip. Many theme parks like Walt Disney World family reunion packages which are sure to delight both adults and children. If this is perhaps a little too child-centric, try picking a venue with a play-park, a crèche, or a toy-room attached.

Relaxation

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Ideally, many people want to combine their family reunion with a vacation. Meeting up with the relatives can be stressful, so many people try and choose a relaxing location in order to ease the pressure a bit. There are plenty of spas and country retreat which offer a relaxing family reunion package, but smaller families could do a lot worse than to book themselves onto a cruise. While some may quail at the thought of being stuck on a boat with their extended family for days, others will be surprised at just how much scope for family fun and gentle, solo relaxation is provided by cruise lines these days. Even the kids will be happy, as plenty of cruise lines offer a considerable amount of child-centric activity. Most cruises make plenty of shore stops in diverse locations, meaning that you can cement your family bonds by experiencing new places and cultures together, or escape from them all in a foreign port for a couple of hours – whatever floats your boat (excuse the pun).

Accommodation Without Compromise

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Most families, of course, do not fall neatly into any particular category. They are made up of diverse elements, all of which want different things out of a family reunion. Ideally, therefore, a family reunion venue should provide the opportunity both for teenagers (for example) to be alone with their phones, and for grandparents to spend a reasonable degree of time with their grandchildren without compromising either party too much. Parents will probably need a certain amount of space in which to corral their children and recover from familial overload, while at the same time having lots of facetime with relatives they’ve not seen for years.

A cabin vacation can accommodate a variety of such needs, without too much compromise. Retiring to individual cabins (or the beautiful countryside in which many such cabin facilities reside) gives those who need it some alone time, while those who wish to can gather and chat in one of the other cabins. Family can gather together at mealtimes, thus ensuring that time for connection and catch-up is given to everyone. A cabin vacation (or similar) gives individuals a degree of independence while ensuring that family connection still remains at the forefront of the reunion. Perfect for large groups with diverse needs!

Create a Cities and Towns Game

You can create a fun pencil and paper game using the names of the cities and towns in your state.  It’s pretty simple to do, especially if you get a few people together to brainstorm with you.  Things might get a little silly as you match up clues and cities but in the end you should have 20- 25 clues for your next reunion  or party.

Utah Cities and Towns Game

Here’s the game we made for our state, Utah.  Hopefully our ideas will help you create a game for your state. The first part is the clue the second  part is the city or town name that matches the clue.

1. Get on a horse smiling- Mount Pleasant

2. What it costs- Price

3. What you do for a girl in need- Helper

4. Has figs in in- Newton

5. Always around a dam site- Beaver

6. Place of 360 degrees- Circleville

7. A wealthy meadow- Richfield

8. Big Wind- Hurricane

9. Fragrant Tree- Cedar

10. Spanish headdress- Mexican Hat

11. A wreath of flowers- Garland

12. Hurrah!- Eureka!

13. Happy outlook- Pleasant View

14. Everyone is under 21- Minersville

15. A prickly weed- Thistle

16. Halfway there- Midway

17. Put your money on us- Backus

18. Give your boy money- Payson

19. A dragging gun holster- Logan

20. Nothing beautiful about her- Plain City

21. What you do with the little cars at mines- Orem

22. His dad is a firearm- Gunnison

Scene Setters for Parties and Family Reunions

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How do you turn a forest campground into a ship on a tropical cruise? Scene setters!  I love scene setters- they are inexpensive (each piece is under $20.00 and the add ons are usually about $5.00) and they instantly make your reunion or party theme come alive!

For our “Cruisin’” family reunion we used a cruise ship scene setter to give the allusion of  being in the ocean on a luxury cruise ship.  Scene setters are usually used in a room and applied with some sort of “Sticky Tack” or tape.  Taking scene setters outside is where the real challenge is!

Each roll is usually 30 feet long and 4 feet high and because we were camping for our reunion we had to work around trees, rocks and other obstacles.  Uncle Richard, who works in construction, came to the rescue and very quickly built a background for my scene setter to go on.  Here’s how we did it-

Making Room Scene Setters Work Without a Room

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I didn’t care if the scene setter was 30 feet long or not- I believe ours ended up being 24 feet long.  Uncle Richard used plywood (the quality didn’t matter) and 2×4’s to brace it and hold it up.

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Once the background was up we used spray adhesive to attach the scene setter.  The trick to using spray adhesive is to spray both the plywood AND the scene setter.  It took three of us to keep smooth and straight but it wasn’t hard and it didn’t take long.

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There will be a few creases but it didn’t bother us at all. 

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After putting up the two large sheets of our scene setter we cut out the individual “add on” decorations.  Use your own wall adhesive for hanging or we found that if you get the add on a little wet it will just smooth on and although not permanent, adhered to our scene for the three days of our reunion.  I didn’t use all of the add ons provided- just our favorites.

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The pictures below show how a scene setter works.  This is how the makers of scene setters visualize the finished product.

Cruise Scene Setter

Tropical Cruise Ship Scene Setter

This is the top scene setter.

Ocean and Sky Backdrop

This is the bottom of the scene setter.  Each piece is 4 feet tall by 30 feet long.

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This is the “add on” we used.  We had to cut out each piece before we applied it to our scene.

Jungle Scene Setter

Other scenes are available like this fun jungle theme.  It is made up a jungle “trees” roll AND a jungle “foliage” roll.

Then you add decorations and animals.

Sports Stadium Scene Setter

I love this sports stadium scene setter.  Imagine holding a sports themed reunion or party and putting this along the walls of your gym or party room.

Sports Stadium Insta Theme

Pirate Design a Room

Design-A-Room Pirate Pack - Party Decorations & Backdrops & Scene Setters

I’ve used scene setters before- just last Christmas I used a brick like scene setter to take Santa pictures with the kids.  We held our party in the church gym and the brick background sure looked nicer than the boring white wall that we would’ve used.

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If you don’t do a 30 foot long scene and a have some pieces of your scene setter left over use on your serving table as a table cloth.

You can purchase all of the items I’ve shown you in the Family Reunion Helper store.  You’ll need some help and good adhesive to put it up but the way it transforms your room or your OUTSIDE party is almost magical.

Planning a Family Reunion- the Basics

I recently received a mailbag question from a visitor to Family Reunion Helper.  They asked,  “How do we plan a family reunion? Please give me specifics? Dates, locations, committees. How do we finance a family reunion?”

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I have a lot of respect for someone who is building a family reunion from scratch.  I did it 25 years ago and although reunions can be a ton of work they are so worth it.

Family Reunion Helper has addressed all the questions asked above in previous blogs so I though it might be a good idea to put all those blogs together to be easily accessed if someone is planning a reunion for the first time.  Just click on the link below each heading to read more “back to the basics” about planning a family reunion.

Three Keys to a Successful Family Reunion

http://familyreunionhelper.com/3_keys_to_a_successful_family_reunion.php

Family Reunion Checklist and Timeline

http://familyreunionhelper.com/reunion_checklist.php

Family Reunion Committees

http://familyreunionhelper.com/committees.php

How to Pay for Your Reunion

http://familyreunionhelper.com/blog/2011/03/planning-to-pay-for-your-family-reunion/

Family Reunion Locations

http://familyreunionhelper.com/blog/2012/04/location-location-whats-your-favorite-family-reunion-location/

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Family Reunion Themes

http://familyreunionhelper.com/blog/2011/05/family-reunion-theme-ideas/

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Aunt MO