How to Pay For Your Family Reunion

title paying for your family reunion2

We’re blaming it on the economy but whatever the reason, our family reunion fund raising auction last year was not as productive as in years past so we are faced with some new money challenges this year.  How are we going to pay for our family reunion?  We always joke about plugging our “money tree into the “currant” bush but this year I think we’re going to need some new ideas.

clip_image002[12]

To find a solution to our money concerns, I  talked to everyone I knew and did a lot of research on the internet and these are the ways I found that you are paying for your family reunions:

DSC_0987_thumb5

Hold a Family Auction

A family auction is a pretty typical way that families pay for their reunions. We’ve been holding reunion auctions for about 15 years now. Everyone brings something to donate to the auction. Some family members work all year to make a quilt or other special item for the reunion, some offer services such as haircuts and some bake cookies, brownies or bring produce from their garden. The best sellers at our reunion are always the crocheted dishtowels Grandma makes ($40.00- $80.00) and the hand-stitched heirloom quilts that Grandpa makes ($200.00- $400.00). Other popular items are restored and framed photos of ancestors and photo memory books- anything with sentimental value. No one counts the items someone brings or judges them on how much they bid, everyone does the best they can, sometimes more, sometimes less.

Divide Up the Costs

Divide all expenses equally (save receipts), or have everyone pay individually for expenses as they incur.

  clip_image002_thumb

Family Recipe Book

Collecting recipes and producing cookbooks and many other publishing projects such as directories, scrapbooks, and history books to sell at the reunion.  Many will purchase family recipe books to give as gifts to neighbors and friends during the holidays.

Pass The Hat

Pass the hat- let family members donate what they can to your reunion fund.

Fund Raising Sale

Food, beverage and white elephant sales. Food sales can net a nice profit if you consider carefully your reunion customers. A bake sale could feature desserts to eat right there as well as whole bakery specialties to take home.

Reunion Yard Sale

Family yard sale- hold a yard sale either individually or collectively, perhaps as part of your reunion.  Money raised goes in the family fund.

Personalized Family Products

Order personalized (imprinted) products such as t-shirts, caps, coffee mugs, pens, pencils…and many more items to sell.

Charge a Reunion Registration Fee

Charge a traditional registration fee to families. Some families charge per family unit and others charge different prices based on age and family size. Average cost families are charging for their reunions are adults (ages 13 and over)- $70.00, children- $40.00. Pay electronically or elect to pay with a bank check or money order.

Provide A Services Alternative

If some families can’t afford to pay then give them opportunities to provide service in exchange for paying fees- for instance could type in recipes for a family cookbook, maintain a family website or do family history research.

Cut Back on Reunion Time

The easiest way to reduce reunion expenses is to cut back on the time your reunion lasts. If you normally have a three day reunion cut back to two or just get together for a Saturday afternoon and evening. Make your meals potluck and enjoy the time, however short, that you have with each other. With finances in mind, some families opt not to have reunions every year.

Family Reunion Dues

Ask for reunion dues and ask family members to send a portion of their dues on a quarterly basis so that it isn’t a one-time large payment.

COUPON 6

Reunion Raffle

Hold a raffle of donated items from companies or family members during the reunion. Plane tickets or electronics are good money generating items.


Donations

Collect corporate donations or pledges for a fundraising event like a bike or 5K race. Corporations sometimes donate to large reunions where knowledge of the company’s name and contribution reaches many people.

clip_image002[10]

Family Reunion Pocket Change

Ask family members to save their pocket change during the year and bring it to the reunion. Count money by hand or take to a counting machine. Announce the grand total at your reunion.

Reunion Gifts

We are fortunate that we are able to go camping for our Stewart reunions and on the Wells’ side of the family we stay at the family condo. Location can be a huge expense but even that can be taken care of creatively.  My parents rent condos or motel rooms for family members instead of buying Christmas gifts- they’re giving the gift of family.

Giant Activities for Your Family Reunion

Miscellaneous” Activities for Your Family Reunion

I considered calling this post ”Miscellaneous” activities for your family reunion because they aren’t theme driven but have proven to be great time fillers for small groups of people during our family reunions.

Giant Checkers Rug

camp 2014 mom's house 003

I have had this giant Checkers Rug for more than 20 years.  We set it out at every family reunion and you will always find two people playing Checkers no matter what time of day it is, usually with a small crowd gathered around cheering for the underdog to win.

Giant Coloring Pages

camp 2014 mom's house 004

Giant coloring pages are always a huge hit at our  family reunions. Of course, there isn’t room for a lot of people to sit around coloring, but it’s a great activities for someone looking for a little down  time.  Coloring pages come in different themes that would go along with your reunion theme- jungle, circus, Medieval etc.  Some pages come with markers for coloring but you’ll need to bring extra.  When your page is complete, roll it up carefully and then enter in your county fair or have it framed for Grandma.

The giant Checker rug and giant coloring pages are both available at the family reunion helper  store  for under twenty dollars.

Remote Control Car Racing for Your Family Reunion

race car with flames

We attended a party sponsored by my husbands company this summer and when we walked into the huge warehouse all the boys faces, young and old, lit up with excitement at what they saw.  A simple remote control race track had been set up in the warehouse and party goers were able to organize their own races against family and friends.  What a great party idea and what a fun idea for a family reunion!  Here’s how it works-

.20140628_101702

The Cars

If your reunion committee has the funds, purchase a few cars and at the end of your reunion auction them off  or have a prize drawing.  Another option is to invite family members to bring their own remote control cars to the reunion. If you’re planning in advance, a good time to purchase remote control cars in during the Thanksgiving Black Friday sales.

4th of july 2014 266

The RC Track

First you have to decide if you want a dirt track or an inside track. As far as size goes, you won’t need more than a 20-foot by 20-foot area. You can chart out the obvious oval course or focus on hard turns to make it more challenging. If you are racing on a hard surface, you can easily chart out the borders of the track using chalk or tape. Use 2x4s to make a sturdy track. A garden hose may also be a solution to keep the RC cars on the track. Depending on how many cars and racers you have the track should be within 5 to 7 feet wide.

20140628_093123

A barrier in the center of your track helps keep cars roaring around the track and may help keep younger racers from getting stuck in the center.  It can also be used as a control central for racers.

20140628_093127  4th of july 2014 333

RC Jumps and Obstacles

Now it’s time to have some fun adding obstacles and jumps. If your car is a cheaper model, add only slight jumps but medium cost remote control cars can fly right over jumps without being damaged. You can use 2 liter bottles that you spray paint bright orange as obstacles. Put a little sand in each bottle and use them for obstacles to weave in and out  off.  (You can use orange cones but the smaller ones get pushed out of place.) Another fun obstacle for your track is a tunnel made from plastic or metal that a remote control car can fit through.  If you are creating a dirt track the pipe can also double as the base for a jump if dirt is piled around it.  You will have to experiment to get the dirt at the right angle.  Tunnels can also be made out of cardboard boxes.

Race Day!

Have your track set up when reunion goers arrive.  Invite them to practice racing cars around the track then choose a few cars to race for prizes at the end of the day. Gift bags of “Hot Wheel” and “Cars” goodies are fun awards.

Race Day Party

  • You can find race day printable invitations, decoration ideas,printable Pit Passes, water bottle (fuel) labels and award certificates in the familyreunionhelper store at Race Day Party.
  • Whether for a family reunion or birthday party it’s a great party theme with plenty of ZOOM!

Gentlemen, start your engines!

Brain Games For Your Family Reunion

Planning Activities For Everyone

I always plan lots of physical activities for our family reunions- there’s no sitting around when  I  plan a reunion.  However; not  everyone is able to join in on a game of “Whiffle Ball” or run an obstacle course so I like to plan some “brain games” for them. 

You  can incorporate brain games into every reunion theme- Boot Camp, All Sport and Olympic themes are perfect themes for brain games.   If you are giving awards for your activities be sure to include awards for your “brain  games”.

Listed below is a one of my favorite brain games –

Brain Game

clip_image002

1. How many outs are in an inning of baseball? (6)

2. We celebrate Independence Day on the 4th of July in the United States. Is there a 4th of July in England. (Yes, there is a 4th of July everywhere.)

3. Some months have 31 days, some have 30, how many have 28? (They all do)

4. You have become lost in the woods at night. It is winter and getting very cold. Spotting an abandoned cabin, you go inside. By the moonlight you see an oil lamp, an oil heater and some kindling wood in a fireplace. But you discover you only have one match. What do you light first? (the match)

5. Your doctor gives you three pills and tells you to take one every half hour. How long do they last? (One hour. Example: 12:00, 12:30, 1:00)

6. In the state of Mississippi, is it legal for a man to marry his widow’s sister? (He can’t; he’s dead)

7. Take two apples from three apples. How many do you get? (Two, you took two)

8. You’re a school bus driver. At the first stop in the morning, you pick up an eight year old and a six year old. At the second stop you pick up a third grader and two fourth graders. At the third stop you pick up the Gibson twins who are 11 and one five year old. At the fourth stop you pick up one 12 year old and three children who are seven. How old is the bus driver? (Your age, you are the school bus driver.)

9. Divide 30 by ½ and add 10. What do you get? (70)

10. How many animals did Moses take onto the ark? (None, Moses wasn’t on the ark, Noah was)

11. You build a house with four southern exposures. A bear walks by your living room window. What color is the bear? (white, it is a Polar Bear. You are at the north pole.)

12. You have two coins that total 55 cents. One of them is not a nickel. What are they? (Half dollar and a nickel)

13. Billy’s mom has three kids. One is Penny and one is Nickel. What is the name of her third kid? (Billy)

Family Reunion T Shirt

20140116_091530

One of my music students came to class wearing this fun reunion shirt and I just couldn’t help but share it with you.  Such a fun and simple design. Notice the family name at the top and the date and place at the  bottom of the shirt. 

We’ve done a lot of reunion shirts over the years but when this cute little guy wore an old shirt his dad wore I was thrilled.  Keeping old reunion t-shirts year after year means you always have something to wear to the family reunion!

Camp oz 238

Time Capsule Dig

Family Reunion Time Capsule

Five years later and we finally got to dig up our time capsule!  Five years ago at our Stewart family reunion we had every family member fill out a questionnaire.  We asked questions about the present, their predictions for the future and invited everyone to set some goals that they hoped to accomplish by the time we opened the capsule in 2013.

On the 2nd day of our reunion this year, we went to Grandma’s house where the time capsule was buried to begin our search for the capsule we had buried five years ago.  We followed a very funny set of clues that cousin Tyler made up to find the capsule. 

Camp oz 058

The first clue took us to the "”three pronged wooded fork” and then led us to a spot under Grandma’s bathroom window…. but there was no capsule there.

Camp oz 054

Retracing our steps we realized that we had misinterpreted the clues and on this attempt found the time capsule buried at the corner of the house.  It took a little digging and we broke the lid off of the capsule but we found all our questionnaires safe and sound.

Camp oz 057

Camp oz 060

Family History Church

We read our questionnaires at  the conclusion of our annual family history “church” we hold at each reunion.  Some of us found that we had remained focused during the five years and completed our goals and some found that their goals had been forgotten.  Some of us predicted what the price of gas would be in 2013 pretty accurately and some found they were living in a fantasy land. We had questioners from old boyfriends that had attended our reunion that year and from a dear Grandpa who had passed away.

Camp oz 488

Our family time capsule was a big hit and family members voted to make another time capsule next year.  We’re already working on the questions for our new questionnaire.

Family Reunion Payback Pockets

Payback pockets are a fun way to pay back family members for the difference they have made in your life.  Payback pockets are a fun way to “pay back” your family for the difference they have made in your life-  way of showing appreciation and a way  of saying thanks.

Camp oz 111

Our Payback pockets were labeled in fun way using money terms such as Steve’s Sawbucks, Ann’s Ante and Lynn’s Loot.

Writing Station

Set up a writing “station” and stock it with stationary, stickers, markers and colored paper.  Having fun stickers and stationary encourages family members to write notes. 

Camp oz 012

You don’t need to set aside any time for note writing during your reunion.  Family members will find their own time  to write  whether it’s during some reunion downtime or during an activity they may not wish to participate in.

Camp oz 089

The little ones in our family had fun writing notes, well, actually drawing pictures, and they loved using the markers and stickers.

Camp oz 098

The reunion planners used the pockets as a way of delivering special treats and surprises during our reunion.  One day each Big Six received crackers, chocolate and marshmallows for S’mores around the campfire.  Another day  bouquet of lollypops was delivered to each pocket.

Camp oz 109

The Jumping, Running, Throwing Fun of an Obstacle Course

I’m not writing this blog for you, I’m writing it for me.  Every time I need to create an obstacle course I have to rethink every type of course we’ve done in the past.  Next time I have to make an obstacle course I’m just going to search for this blog,hopefully you’ll get some good ideas too.

Kids love obstacle courses and they’re pretty easy to create just using the things you have around your house or party area. 

The easiest way to create a course is to assign each person one obstacle or if it is for a family reunion, assign several families to each bring an obstacle.  You  can do this with little or no advance notice using just the things you have in the course area.

If you have a committee that is putting the course together spend some time brainstorming ideas for your course layout. If you will be at a campground you may be able to take advantage of a water hazard, large rocks and logs.

Eight to ten challenges is a good number for most people.  Here’s some tried and true obstacles that have proved to be fun  over the years.

Jumping Obstacles

Bales of straw or hay make a fun obstacle.  Other jumping obstacles can be logs, laundry baskets or rolled up sleeping bags.  Instead of jumping you can crawl under or over a row of chairs.

obstical course (2)

Running Obstacles

Lay a ladder on the ground and children run through the ladder making sure they step in the hole between each rung on the ladder.

Every obstacle course needs a tire challenge of some sort.  When runners reach the tires, they have to run through them, placing one foot in each of the tires. The more tires you have the harder it becomes.

Swinging Obstacles

Everybody likes a good old rope swing and it’s a fun addition to any obstacle course. If you aren’t near a natural water hazard fill up a kiddy wading pool to provide an extra challenge. Several big knots tied in the rope’s end makes it easier to grab.

Balancing Obstacles

obstical course 3

Using logs, 2x4s or wooden planks makes for a fun balancing portion of your course.

Throwing Obstacles

Throw beanbags into a bucket or basket.  If you have access to a basketball hoop, require participants to make a basket before moving to the next challenge.  If football is your sport of choice throw a ball through a goal post made of PVC pipe.

obstical course 4

Silly Obstacles

Purchase some old couch cushions from the thrift store, mattress or foam pad and set out for participants to run through. This challenge will really slow runners down- just be sure to tell them there is no jumping allowed.

And don’t forget cones (good for zig zagging) and hula hoops (good substitute for tires).

A stopwatch (or the stopwatch on your cellphone) is essential for keeping track of their course times.  You can keep times individually or run your obstacle course as a team relay event.

Setting up an obstacle course is a wonderful way for adults and children to get some fun physical activity. Kids will do it as  part of an organized activity but when the “official” activity is over they’ll continue to play and be entertained making their own kind of fun.

Unusual Family Reunion Souvenirs

keychain 002

An Alternative to the Family Reunion T Shirt

Don’t get me wrong- I love family reunion t-shirts but when we planned our “Survivor “ family reunion I wanted to find an unusual reunion souvenir for family members to take home with them as a remembrance of our fun reunion.  We had done t-shirts for years and years and I was looking for something that would be different.

Then I remembered that one of my students, Lizzy, had given all my music students that sang at the Olympics a wooden Utah pin.  I was so impressed with the detail of the pins that I asked her about them and was surprised to find that her family had a business that made cool laser products.

image

CountryLazer Cutting and Engraving

The name of Lizzy’s families’ business is CountryLazer and they are Utah’s leading supplier of custom laser cutting & engraving wood, acrylic, glass, mat, leather, and other products.  They have been creating customized gifts and laser engraved products for over 30 years.

CountryLazer would be happy to help you with your family reunion design.  They try to keep pricing around 1- 2 dollars- less expensive then the traditional t-shirt. 

image

I love their cute pioneer wagon kit that could be assembled at  your heritage reunion and would serve as a reunion  craft and memento.

image

CountryLazer has a wide variety of designs for name tags, hat pins, wooden boxes, toys, awards, plaques, picture frames, scouting memorabilia, and Christmas gifts.

image

Design Your Own Family Reunion Souvenir

They will also work with you to create a completely unique product that shows your individual style or your company’s commitment to excellence. They can engrave your logo, graphic, or custom message on almost any material to make your product look more personal and professional.

image

So if you’re looking for a new way to remember your family reunion check out countrylazer.com.

Aunt MO

We do not remember days; we remember moments.  ~Cesare Pavese, The Burning Brand

Shoe Box Floats for Your Family Reunion

It seems everyone is making “shoebox floats” for their Mardi Graw celebrations and it got me thinking- how about a shoebox parade as a family reunion activity.  

048

A shoe box float is just a shoe box flipped over with the lid attached to the back to form a backdrop.  These boxes are then decorated like a parade float.

image

To decorative your shoe box float gather objects such as glitter, buttons, costume jewelry, feathers, sequins, tissue paper, scrap paper, small shells or rocks, tinsel, foil, markers, paint, crayons, photos, pipe cleaners, buttons, dolls or action figures, or small toys.

Place the large part of the shoebox upside down and attach the lid of the shoebox at one end. Paint the boxes, or cover with paper and decorate.

050

Choose a theme for your shoebox float parade.  At a family reunion, you could ask participants to decorate their float to represent themselves- a great “getting to know you” activity or assign each family an ancestor to research  and then decorate their float to represent that ancestor.

image

Rules you might want to consider for your shoebox float parade:

1. Do not place the shoebox on a piece of cardboard larger than the shoebox.

2. Do not create a diorama float using the inside of the box.

3. Float dimensions: The shoebox float must be made of a cardboard shoebox no larger than 13” x 9”. A completed decorated float should not exceed 15 inches in height..

Of course, you’ll want to give out a few awards for the “Most Beautiful”, “Most Creative Use of Materials”, “Judges Choice” and Most Unique floats.

I found a great website for step by step instructions for shoebox floats that might  be helpful.

http://blog.mardigrasoutlet.com/2011/02/create-mini-mardi-gras-parade-float-out.html

When planning your 2012 family reunion consider a shoebox float parade and see just how creative your family can be.

Aunt MO